Description

• Co-ordinating Reception duties in a professional manner.
• Maintaining the Reception area and meeting room to an appropriate standard.
• Answering incoming phone calls, transferring calls, taking and passing on accurate messages to the appropriate individual or department.
• Obtaining a list of contractors/other visitors due on site each week and prepare temporary ID’s and issue when visitors arrive at Reception.
• Assisting with the production of PAML ID’s and logging accurately to provide access to the appropriate areas.
• Ensuring visitors and employees behave in a professional manner in the Reception area.
• Always complying with health and safety procedures.
• Complying with confidentiality, GDPR, sensitivity guidelines in relation to personal information.
• Managing incoming post and relevant deliveries to Reception.
• Managing the booking system for the Reception meeting room (HR staff usage).
• Managing employees arriving at Reception requesting to speak to HR.
• Assisting with production of a variety of HR reports as required.
• Providing administrative assistance in a variety of HR procedures and processes including recruitment, security documentation, accurate data updates and note taking etc.
• Assisting with processes required for Ryanair Audit compliance such as verbal reference checks etc. 
• Photocopying, scanning, electronic filing and uploading to Natural HR of HR and employee documents.
• Assisting with the preparation of documents for Permanent Airport ID’s and contacting the Airport.
• Supporting the monitoring of PAM HR mailbox, directing emails to the appropriate member of the team and replying to queries as required.
• Assisting with basic employee queries and HR presentations such as Induction.
• Any other duties that may be required to assist with the daily running of the HR department and Reception.
• Any other duties requested by a member of management.

Requirements

• Must be able to work under pressure in a fast-paced environment.
• Must be able to work to tight deadlines effectively and efficiently.
• Must possess strong organisational and interpersonal skills.
• Must be proficient in Microsoft Office (Outlook, Excel, Word, Powerpoint) and have a working knowledge of Smartsheets.
• Must have the ability to work on own initiative. 
• Must have excellent verbal and written communication skills.
• Must have previous experience in either Reception, HR or Administration.
• Successful candidate must be able to obtain a clean Disclosure Scotland and provide references for the last 5 years including gaps in employment history, in order to obtain an Airport ID.
• All applicants must have the unrestricted right to work in the UK.
• Excellent verbal and written English language.

Benefits

Competencies