Description

The HR Recruiter Apprentice will provide administrative and operational support across the HR and Recruitment functions. Working as part of the HR Team, the postholder will assist with generalist HR administration, recruitment coordination, data entry, onboarding processes, advertising vacancies, and supporting recruitment events. A key responsibility includes acting as a Superuser for the new HR System, ensuring accurate and timely maintenance of employee data and digital records.

Key Responsibilities

1. HR Administration & Data Management

• Input, update and maintain accurate HR data on the HR Information System (HRIS), including new starters, leavers, contractual changes, absence, annual leave, and employee documents.
• Assist with digitising and organising HR records, ensuring efficient transition from paper to digital files.
• Maintain up to date HR spreadsheets, trackers, and reports.
• Ensure compliance with GDPR and data protection standards when handling confidential employee information.

2. Recruitment & Onboarding Support

• Assist with the full recruitment cycle, including drafting job adverts, posting vacancies on job boards, careers sites and internal channels.
• Support applicant tracking, interview scheduling, and ensuring candidates receive timely communication.
• Liaise with hiring managers to gather role requirements, coordinate recruitment activities, and support selection processes.
• Prepare recruitment documentation including interview packs, offer letters, and pre employment checks.
• Coordinate the onboarding process for new starters, including welcome communications, induction schedules, equipment requests, and HRIS setup.

3. Event Management & Stakeholder Engagement

• Support planning and delivery of recruitment  events such as recruitment fairs, inductions,  and employee engagement activities.
• Build positive working relationships with internal and external stakeholders including hiring managers, training providers, candidates, and third party suppliers.
• Act as a first point of contact for general recruitment enquiries, providing professional, friendly, and timely responses.

4. Systems Superuser Responsibilities

• Act as part of the HR System Superuser Group, supporting colleagues with system queries and providing guidance where required.
• Assist with testing system updates, reporting issues, and suggesting improvements to enhance HR processes.

5. General Duties

• Work accurately and efficiently both independently and as part of a team, managing competing deadlines and priorities.
• Prepare HR documents and correspondence under the direction of senior HR team members.
• Undertake any other reasonable duties as requested by the Line Manager or their appointed deputy.

Requirements

• Educated to Higher, HNC or equivalent, with passes in English and Maths.
• Strong IT skills, including proficiency in Microsoft Word, Excel and Outlook.
• Excellent organisational skills with the ability to manage conflicting deadlines.
• High attention to detail and accuracy in data entry and documentation.
• Strong written and verbal communication skills.
• Friendly, professional manner with strong interpersonal skills (in person, phone, email).
• Self motivated with strong time management abilities.
• Ability to work collaboratively within a team and independently using own initiative.
• Capable of working under pressure and meeting tight deadlines.

Benefits

Competencies